Vendor Information for TDIFest PDX 2010

[Zippy_car]

Hello vendors,
Recently we sent out our invitation to join us at TDIFest. I wanted to follow up with this via our information forum, since there seemed to be some issue with the links. We'd love to see you there! Please message either Zippy_car or jetpuf if you have any further questions or would like to be involved! Thanks!

The Invitation
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TDIClub.com is an online forum dedicated to the Turbo Direct Injection (TDI) Diesel engine. Each year we hold an annual conference, or TDIFest, where members and friends of this forum gather together from all over the U.S., Canada, and beyond to meet each other face to face, compare vehicles and discuss the past, present and future of our favorite diesel cars. Recently, TDIClub has begun expanding its forum areas to include other diesel engine automakers, such as Audi, to its list of forum topics. TDIClub has been around for over 10 years and is the number one online resource for help and information regarding the TDI diesel engines. We pride ourselves in what we have worked hard at creating and hope that you will take some time to read the following invitation.

At our annual TDIFest, we like to showcase our favorite vendors. We provide them opportunities to demonstrate their products and services to our community during this weekend- long event. The time of year has come to start thinking and planning for this year's TDIFest. This years’ 'Fest is being held at the Sheraton Airport Hotel (PDX), located in Portland, Oregon. We would like to extend an invitation to you to participate with us at TDIFest 2010 PDX, taking place on September 3-5, 2010, U.S. Labor Day weekend.
Participation in this event comes with many benefits to you as a vendor. This year we have the opportunity to expand our list of benefits to participating vendors. This year’s benefits expansion includes participation options depending upon the level in which you wish to take part in TDIFest. The following is a summary list benefits related to participating in TDIFest PD 2010.

The Benefits​

• NO Sales Tax!!!
• Opportunity for FREE Registration
• FREE secure onsite inventory storage
• A variety of participation options
• Low cost lodging rates
• Great exposure and marketing possibilities
• High sales and profit potential
• Multiple levels of sponsorship opportunities
• Involvement and Donation options
• Easy freight shipping and receiving directly to and from the venue

This year we are striving to make TDIFest vendor friendly, as we work hard to provide as many options and opportunities available to the people who provide vital services, products, information, and assistance to our club.
Thank you for your time and consideration regarding your participation in TDIFest PDX 2010! We look forward to working with you further as this years event grows and presents new and unique opportunities! IF you have any questions or would like further information, please feel free to call or email us anytime. We always appreciate an opportunity to talk with you and we appreciate any feedback you’d like to provide to help us make TDIFest a vendor friendly event!

Warmest Regards,
The TDIFest PDX 2010 Planning Committee

 

[Zippy_car]

Next Steps

I'll be sending out information packets to vendors who are planning on attending this Fest to participate in the vendor market. I'll also be sending out a second round of informational reminders to those I have not yet heard back from. If you have any questions or feedback, please feel free to let us know.

One of our goals this year is to improve vendor relations with TDIFest. We've already added a formal letter of invitation, a secondary informational letter, and now we have an information packet for those planning on attending. This year we've also added participation options, attendance pricing options, and free guest options to allow for you to bring someone with you to assists without adding more financial burden to you on this trip.

My next question for you is about scheduling.
Many of you are members of TDIClub as well as vendors and have expressed a desire to be able to take part in the events, as well as sell goods and services. This can be complicated to work through. My question for you is this:

Do you prefer longer hours to vend, to allow for flexibility in the day (though you may feel stuck at your table during those longer hours) or would you prefer shorter hours with the option of extending the time at your table based on business flow???

Please post up and provide any feedback. We're trying to make this better for YOU, in order to show appreciation for the support you give the club, TDIFest, and its members, as well as to make TDIFest an enjoyable experience to attend. Without your feedback, we won't be able to make the necessary changes to help you. Please let us know your thoughts!
Thank you very much.
​

 

[Zippy_car]

Donation Shipping and Receiving instructions

To all the vendors who plan on Shipping some items to fest, here's some information on how to ship to the hotel:

HOTEL SHIPPING AND RECEIVING
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Special arrangements must be made for receiving any equipment, goods, displays or other materials, which will be sent, delivered, or brought into the hotel. Failure to do this may result in deliveries being refused or material being unavailable when required. The hotel is pleased to accept and secure all packages shipped to the hotel prior to guest/group arrival or held in storage after guest/group departure.

There are NO storage fee’s associate with storing your inventory at the Sheraton Airport hotel. ​

Advance arrangements must be made through the Convention Manager (Michael Fritz or Jodi Cordova) for weekend deliveries. Please refrain from shipping materials more than three (3) days prior to the meeting date.

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Any materials being sent to the hotel must be marked as follows:​

HOLD FOR ARRIVAL FOR:​

Group On-Site Contact
Organization
ARRIVAL DATE:​

09/03/10

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YOUR COMPLETE RETURN ADDRESS​

ADDRESS PACKAGE AS FOLLOWS:​

SHERATON PORTLAND AIRPORT HOTEL
8235 NE Airport Way[FONT=&quot]
Portland, Oregon 97220[/FONT]​

if you're planning on shipping items with the intent on arriving sooner than 3 days prior to the event, we have other storage arrangements available at a members home. However, they are unable to store pallets, Boxes only. Please PM me for the address.

Donations can be made in products/services for the Raffle, Silent Auction, or Banquet Auction. Or Cash donations can be made to sponsor certain things within fest. Please make a check out to Brian Webber (NOT TDIFest) and specify if it is a general cash donation or cash for a specific purpose.

Also, if you are donating, please email your company logo to shalon.fraser@gmail.com so that we may put your company logo/name on our Sponsor Banner.

Thanks to all those who are joining us or donating this year! We really appreciate your support!

 

[Zippy_car]

Levels of Sponsorship

Many vendors have been asking for specifics on levels of sponsorship. So I put together some formal donation items as a sponsorship matrix for your information and ideas of what TDIFest needs. These are not set in stone, they are flexible. Creativity is welcome.

Items that can be Sponsored:
Awards -$600
T-shirts - $2,000
*T-shirts: $700 from Capitol VW, San Jose
Conference Space - N/A
Donations for Auctions/Raffle
Parts
Services
Goodie Bags
Goodie Bag Items
Other:_________________


Cash Donations Sponsorship levels:
TDI Admirer -$10
TDI Supporter -$20
TDI Friend -$50
TDI Fan - $100
TDI Sponsor $200
TDI’s Forever $500 +
Other - $________

Every little bit helps!

 

[Zippy_car]

A lot of Vendor's are unaware of this, but TDIClub and the TDIFest Committee show their appreciate to all the participating Vendors/Donors/Sponsors at the Sunday night Awards Banquet. We'd love for you to join us in accepting our token of appreciation at the Awards Ceremony.

Sunday September 5th.
Starts @ 6pm
$35pp Banquet Dinner
Child's menu Available
Fund-raising Auction following dinner and awards!

Thanks again for all of your help this year!

 

[NeXTstep guy]

Vendor / Sponsor list?

Could someone please post a list of vendors and sponsors for the tdifest2010? It's on the green registration list.

I really appreciated their support of tdiclub. (Since there were a few things I didn't purchase, I was going to thank them by buying some stuff from them.)
RWW

 

[NeXTstep guy]

Could someone please post a list of vendors and sponsors for the tdifest2010? It's on the green registration list.
I really appreciated their support of tdiclub. (Since there were a few things I didn't purchase, I was going to thank them by buying some stuff from them.)
RWW

Sorry, I can't read well. Here's the link:
http://forums.tdiclub.com/showthread.php?t=282639

 

[VW Derf]

I've updated the list to include all sponsours and vendors who were missed from the initial list. Here is a link to all the sponsours and vendors that were included on that sheet with every registration bag:

http://forums.tdiclub.com/showpost.php?p=3105154&postcount=9

 

[jasonTDI]

Thanks Fred. We're glad to donate to a great group.It's the least we can do, due to the besiness the site has generated for the shop. Hopefully we can make it next year.