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TDIFest 2013 Discussion about TDIFest 2013 on the Labour Day weekend (August 30th to September 1st, 2013) in Sunday River, near Bethel, Maine. Latest information in the TDIFest wiki.

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Old April 29th, 2013, 19:10   #1
VeeDubTDI
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Lightbulb Lodging - Grand Summit Resort

Update 8/16/13:

The room block gets released back to general sales this afternoon. You can still call and make a reservation - if space is available, our group rate will be honored. Mention group code "85b22m" when you call.


-------------------------------------------------

Where: Grand Summit Resort @ Sunday River

When: Event dates are Friday, August 30 through Sunday, September 1, 2013. Our group room rate is valid for three days before and three days after the event.

Price:
Standard Unit: $105/night + 7% tax and 7% resort fee (+14% total).
Studio Deluxe Unit: $105/night + 7% tax and 7% resort fee (+14% total).
One Bedroom Suite: $135/night + 7% tax and 7% resort fee (+14% total). This luxurious room features a balcony, full kitchen, private bedroom, living and dining areas.

Other room configurations and accommodations for families are available upon request (limited availability) - contact me for more information.

To make a reservation, call (800) 207-2365 and reference group code 85b22m. The reservations department closes at 5pm Eastern.

And now for the fine print...
Limited Cribs and cots available for a $20 per day fee.

Grand Summit Resort Hotel & Conference Center does not guarantee specific room type availability.
Requests will be accommodated based on availability.

Hotel check-in time is after 4:30 PM on the day of arrival. Checkout time is before 10:30 AM on the day of
departure. Late check out fees will apply. Room availability cannot be guaranteed for early arrivals. All efforts
will be made, however, to accommodate those guests who arrive early. Luggage storage is available.

Rates are per unit per night and all rates are subject to the current Maine State room and lodging tax of 7%,
and the Grand Summit Resort Hotel & Conference Center resort charge of 7%. Total tax and resort fees per
room equal 14%.

Guestroom deliveries can be arranged for a fee of $3.00 per delivery.

Baggage handling for all bus arrivals is standard at a rate of $4.00 per person round trip.


Please ask your reservation specialist for deposit and cancelation policy details!
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Old April 29th, 2013, 21:37   #2
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Don't forget that the resort immediately charges your credit card 50% of the total room charge.
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Old April 29th, 2013, 22:03   #3
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They put an authorization on your credit card and charge you 72 hours before your check in date. If you use a debit card, it charges you that authorization amount.

Deposits are pretty typical for resort hotels, and authorizations turning into debit card charges are an annoyance at all hotels (you can't authorize a debit card - you either charge it or you don't).

I'll follow up with the reservations department to make sure they are doing the right thing per our contract.
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Old April 30th, 2013, 13:55   #4
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I'll follow up with the reservations department to make sure they are doing the right thing per our contract.
Please do. They specifically stated the charge would be immediately placed on a regular visa card.
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Old April 30th, 2013, 15:06   #5
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Please do. They specifically stated the charge would be immediately placed on a regular visa card.
Just to clarify - that's a Visa credit or a Visa debit?
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Old April 30th, 2013, 15:09   #6
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I just pulled this out of our contract...

Quote:
Deposit: Credit card authorization for the full cost of reserved hotel stay is to be given upon making the room
reservation, but full amount will not be automatically charged to the authorized credit card until 72 hours prior to arrival.

Cancellation: Reservations cancelled between date of booking, and 15 days from date of arrival will forfeit a $50.00
cancellation fee that will be charged to the authorized credit card. Cancellations within 14 days of arrival forfeit the entire
amount of the reserved hotel stay which will be charged to the authorized credit card. No refund for late arrivals, early
departures, no-shows, or downgrades.
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Old May 1st, 2013, 00:16   #7
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Their contract is a little intense... But I'll be there in one if the TDI's
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Old May 1st, 2013, 10:10   #8
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Regular Visa credit card. Send me your e mail (you don't have one linked) and I'll send you my confirmation e mail with this info.
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Old May 1st, 2013, 11:11   #9
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We just booked. I was told they would authorize for now and charge before arrival.
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Old May 1st, 2013, 16:33   #10
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Quote:
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Regular Visa credit card. Send me your e mail (you don't have one linked) and I'll send you my confirmation e mail with this info.
my username at gmail.com
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Old May 1st, 2013, 16:35   #11
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Quote:
Originally Posted by BMKruse View Post
Their contract is a little intense... But I'll be there in one if the TDI's
It is pretty intense. I'm used to the boilerplate corporate contract, but this resort and apparently most other resorts have a very different way of doing business. A learning experience, for sure! Either way, I'm comfortable with what has been negotiated in the grand scheme of things.
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Old May 7th, 2013, 22:16   #12
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Quote:
Originally Posted by VeeDubTDI View Post
I just pulled this out of our contract...
I just pulled this out of our contract...

Quote:
Deposit: Credit card authorization for the full cost of reserved hotel stay is to be given upon making the room
reservation, but full amount will not be automatically charged to the authorized credit card until 72 hours prior to arrival.

Cancellation: Reservations cancelled between date of booking, and 15 days from date of arrival will forfeit a $50.00
cancellation fee that will be charged to the authorized credit card. Cancellations within 14 days of arrival forfeit the entire
amount of the reserved hotel stay which will be charged to the authorized credit card. No refund for late arrivals, early
departures, no-shows, or downgrades.

Crazy terms and conditions, but the instant charge seems not inconsistent with the text. What you failed to "negotiate" was the amount to-be-charged upon making the reservation. lol.

==============

Hastings Campground:
A mere 13 miles from Newry (is that a town or a plantation barraks on the side of the road?), and $16 a night. Plain and simple. LOL.

"Located on Route 113 near the shore of Evans Brook in western Maine. It is situated in a rustic and remote part of White Mountain National Forest, not far from the town of Gorham, New Hampshire. Activities include fishing, hiking and mountain biking."
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Old May 8th, 2013, 15:38   #13
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Thanks for the tip! I'm sure we'll have some people interested in camping - great time of year for it!
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Old May 10th, 2013, 08:43   #14
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Bruce,

I followed up with Sunday River and the person you spoke with on the phone was unaware of our group arrangements regarding deposit and cancellation policy. The charges to your card will be reversed and the reservations staff is going to have a meeting today to make sure that everyone understands our event.

Sorry for the inconvenience!
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Old May 10th, 2013, 15:41   #15
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Quote:
Originally Posted by WPB TDI FRED View Post
Crazy terms and conditions, but the instant charge seems not inconsistent with the text. What you failed to "negotiate" was the amount to-be-charged upon making the reservation. lol.
I negotiated the amount that was to be charged upon making the reservation, but Paramedick slipped through the cracks. That won't be happening again, but thanks for playing.
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