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Future TDIFests Discussions about future TDIfests

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Old October 2nd, 2017, 05:01   #121
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Color me excited. A road trip to Texas might be just the thing my boys & I need.
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Old October 3rd, 2017, 07:32   #122
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I'm with Tony on the major hotel chains. Embassy Suites doesn't have on-site catering, so that adds another layer.
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Old October 3rd, 2017, 10:52   #123
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In my short experience, what has been done at Fest locations may be a bit outside of what a major hotel chain may allow. For instance, vendors who attend usually set up tents and keep them up for the duration of the event. Also, that Embassy Suite shows daily parking fees and that would be a problem with all the cars and getting a spot for the judging of the various car entries. I'm not saying it can't be done at a large hotel, but a smaller, boutique place may give us more flexibility with events, breakout technical sessions, the silent auction, etc. A lot of the Fest activities are actually conducted outdoors, weather permitting, of course.
Just internet scanning the small resort places between San Antonio and Austin, I saw about two dozen smaller ranch type facilities that have accommodations for large groups. When Mike gets back from his trip later next week, maybe the three of us could meet somewhere (around Austin) and discuss possibilities? I'm OK driving up to meet you two anytime.
We have had success doing our thing at a Hyatt Regency (2009) and a Marriott with an attached golf club (2012). You'd be surprised what hotels will let you do for a three-day rental. Don't dismiss the big chains right off the bat.

That said, local boutique places tend to have a lot more character. Depending on how they're managed, the experience could be better or worse. Franchised chains often provide a known quantity. In my experience, some of the privately-owned places can be more challenging and require managing expectations more closely.
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Old October 7th, 2017, 15:19   #124
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Here is a place you should check out. I would suggest something no more than hour from the airport.Good luck in your search

http://www.marriott.com/hotels/trave...-austin-hotel/
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Old October 9th, 2017, 10:38   #125
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Here is a place you should check out. I would suggest something no more than hour from the airport.Good luck in your search

http://www.marriott.com/hotels/trave...-austin-hotel/
Rooms are a bit pricey, though...
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Old October 9th, 2017, 11:29   #126
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Rooms are a bit pricey, though...
However, room rates are also highly negotiable especially when you are negotiating for 100 rooms (more or less). You never know until you try.

Have Fun!

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Old October 9th, 2017, 11:34   #127
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That place is in a huge mall area (Arboretum). Parking would be tricky at best for a show, especially on the weekend.
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Old October 9th, 2017, 19:03   #128
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That place is in a huge mall area (Arboretum). Parking would be tricky at best for a show, especially on the weekend.
In the sailing world, we call this "local knowledge". Thanks!
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Old October 10th, 2017, 21:22   #129
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Throwing this one out there. Hyatt Regency Lost Pines Resort and Spa, Hyatt Lost Pines Road, Cedar Creek, TX

https://www.google.com/maps/place/Hy...97.44445?hl=en


Close enough to Austin but a more country setting. Seems to be plenty of parking.

Hotel details

Nestled on 405 acres along the Colorado River, this expansive resort is adjacent to the 1,100-acre nature park McKinney Roughs.

The rooms feature minimalist, nature-inspired decor and have minifridges, flat-screen TVs and free WiFi. Some have private balconies or patios, and suites have separate living areas with sofabeds.

Among the many outdoor recreational activities are golf, horseback riding, tennis, archery and river sports. There is also a water park with a 1,000-foot river, 2 whirlpools and a sandy beach. A secluded spa offers water views. There are 9 restaurants and bars, some featuring live entertainment.

Free Wi-Fi Free breakfast Outdoor pool Laundry service Kid-friendly Restaurant
Airport shuttle Hot tub Bar

Google shows the rooms at $167. Maybe they will deal some.

https://lostpines.regency.hyatt.com/...our-hotel.html
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Old October 11th, 2017, 04:52   #130
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Default Sugguestion for changes to the format

Hey guys, I've enjoyed attending the TDI fests for the past few years and I owe a lot of thanks to everybody who's organized it. I'd like to make some suggestions for semi major changes to the format that hopefully make this less planning intensive and reduce the cost and make it a lot easier to plan out an event like this.

Sugguestions:
-Skip the formal catered meal and banquet hall moving to something more like a barbecue at a park. I know that we did not feed everybody but we had a great time in 2016 sharing all of the smoked Chickens, Ribs and the keg of beer at Tdifest

- I feel like large hotels might be taking advantage of us as a large group when we stay somewhere, obviously the area that we stay in varies for pricing but I've always noticed that some people would like to be camping and some people would like to be at a chain hotel and some people would probably prefer something different. We rented out a mansion in 2016 instead of staying at the hotel. Doing that was a freaking blast and it was less expensive than staying at the hotel.

-Plan a potluck meal
More to come...
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Old October 11th, 2017, 07:17   #131
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Quote:
Originally Posted by Lightflyer1 View Post
Throwing this one out there. Hyatt Regency Lost Pines Resort and Spa, Hyatt Lost Pines Road, Cedar Creek, TX

https://www.google.com/maps/place/Hy...97.44445?hl=en


Close enough to Austin but a more country setting. Seems to be plenty of parking.

Hotel details

Nestled on 405 acres along the Colorado River, this expansive resort is adjacent to the 1,100-acre nature park McKinney Roughs.

The rooms feature minimalist, nature-inspired decor and have minifridges, flat-screen TVs and free WiFi. Some have private balconies or patios, and suites have separate living areas with sofabeds.

Among the many outdoor recreational activities are golf, horseback riding, tennis, archery and river sports. There is also a water park with a 1,000-foot river, 2 whirlpools and a sandy beach. A secluded spa offers water views. There are 9 restaurants and bars, some featuring live entertainment.

Free Wi-Fi Free breakfast Outdoor pool Laundry service Kid-friendly Restaurant
Airport shuttle Hot tub Bar

Google shows the rooms at $167. Maybe they will deal some.

https://lostpines.regency.hyatt.com/...our-hotel.html
Looks like a nice place.
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Old October 11th, 2017, 07:27   #132
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Let all of us try not to back seat planners. I'm a little guilty of this. I just don't want them overwhelmed early in the process.
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Old October 11th, 2017, 09:32   #133
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Let all of us try not to back seat planners. I'm a little guilty of this. I just don't want them overwhelmed early in the process.
To anyone planning a TDIFest:

I will be happy with what ever you guys come up with! The people that come to the Fest are what makes it fun. The "where we stay" is a bit less important. We all go to walk and talk TDI for a couple of days. Right?
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Old October 11th, 2017, 14:42   #134
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A big downtown hotel will have only a parking garage. I don't know about the rest of you put Shine & Show in a parking garage? Not for me.
The '16 Fest location was ideal, we basically had the place to ourselves and it was gorgeous! How about a guest ranch type setting - it is Texas after all. I've spent enough of my life in big box generic hotels, you know the one where you need to look at the room service sheet to remind you what city you're in today? Not!
But keep the ideas coming - the more people who contribute the better. Lost Pines sounds great but it's very expensive (all ready checked and discarded). Even with some negotiation I don't think $200+ a night is in most peoples budget. It sure isn't in mine.
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Old October 11th, 2017, 14:51   #135
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A big downtown hotel will have only a parking garage. I don't know about the rest of you put Shine & Show in a parking garage? Not for me.
The '16 Fest location was ideal, we basically had the place to ourselves and it was gorgeous! How about a guest ranch type setting - it is Texas after all. I've spent enough of my life in big box generic hotels, you know the one where you need to look at the room service sheet to remind you what city you're in today? Not!
But keep the ideas coming - the more people who contribute the better. Lost Pines sounds great but it's very expensive (all ready checked and discarded). Even with some negotiation I don't think $200+ a night is in most peoples budget. It sure isn't in mine.
As Best in Show winner 3 o the last 4 Fest’s (2 different Cars) I agree with out in the Country Sturgeon Bay was one of the most Beautiful locations for a Fest!
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