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Future TDIFests Discussions about future TDIfests

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Old June 13th, 2017, 18:11   #16
VeeDubTDI
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Originally Posted by benIV View Post
How many people made up (are needed for) a typical planning group?
We have done it with as little as two dedicated core individuals (both dedicating significant amounts of time) and as many as a half dozen or so. I would recommend three to six people on your team, with one person steering the ship and keeping the team on track with ideas and deadlines.

Your best bet is to split the work into categories and divide it up among the group members. Some categories include (but are not limited to) merchandise and sales (including cataloging donated auction and raffle items), technical sessions and presentations, awards and car show, group drive and local activities/attractions, budget and registration, and information and outreach (including inviting vendors to participate).
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Old June 16th, 2017, 17:47   #17
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PLEASE! Do not be put off or dissuaded by the negativity of those of us old farts from the peanut gallery that have been there, done that, got the T shirt.
It is necessary for new ideas and opinions of what a larger gathering of diesel fans might want to use as an excuse to get out of town for a few days. Those that HAVEN'T attended a prior event don't have any pre-conceived notions of what has to be done just because it's been done that way before.
If you think you have a good idea, or even a just so-so idea, let it out. There is a ersatz support group of prior event organizers and volunteers that can be used as sounding boards to help explain why what worked for that event worked, why what didn't work that time failed, and to share thoughts on what they'd do differently under the same circumstance. Understand that each circumstance / event is different and what didn't work once doesn't automatically mean it wouldn't work in a different place and a different time.
Keep an open mind. Filter the opinions of the curmudgeons, but don't totally ignore them. And above all, offer suggestions, don't merely express wishes.
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Old June 20th, 2017, 08:24   #18
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PLEASE! Do not be put off or dissuaded by the negativity of those of us old farts from the peanut gallery that have been there, done that, got the T shirt.
I thought there was only one person who has ALL the TDIFest T-shirts! He is in the NE region - I'm sure you know who I mean...

As for Fest proposals doesn't look like anyone is beating down Lawson's door for advice - at least publicly on this forum. As always people are quick to say I want it held at (insert place name here) but don't really offer to organize same. Been seeing this pattern the last few years. Know some of you live for the Fest and hope a valid proposal comes along soon so it can happen in 2018 or 2019...
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Old June 20th, 2017, 21:49   #19
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If anyone in the VA/NC/SC area needs some help planning, i'd be willing to help out and join in. I'd love to have it down here but there's no or only a few forum members within 150 miles. lol. Too bad too, we've got two marine air bases, a nascar sanctioned race track, a drag strip and of course, beaches galore. lol. anyway. i'm volunteering my time to help if anyone is considering and needs help.
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Old June 24th, 2017, 09:41   #20
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If there is going to be another Fest, I will get another diesel and show up. (I promise)

(This is not just another thread bump)
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Old June 24th, 2017, 09:50   #21
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I'd show up with or without a diesel just to hang out and see everybody.
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Old June 24th, 2017, 10:51   #22
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I'd show up with or without a diesel just to hang out and see everybody.
I guess I could too, but I'm not sure you guys and gals would have me.
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Old June 24th, 2017, 12:25   #23
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Been to every one but 2......3 times I showed up in Non TDI vehicles....2 times in my Chevy HHR SS and once in a Jetta Hybrid.....and will soon be TDI less for the 1st time since 1999
Yes I will attend depending on location
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Old June 24th, 2017, 14:30   #24
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I think somebody should smack me in the forehead before I volunteer to organize a Fest in Syracuse.... NY State Fair is going on through Labor Day, tons of hotels, magnificent drives around the Finger Lakes, and pretty easy to get to. There are tasks I'd like to farm out, however, like yucky budget stuff.
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Old June 25th, 2017, 12:13   #25
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I think somebody should smack me in the forehead before I volunteer to organize a Fest in Syracuse.... NY State Fair is going on until Labor Day, tons of hotels, magnificent drives around the Finger Lakes, and pretty easy to get to. There are tasks I'd like to farm out, however, like yucky budget stuff.
Do It !Do It! Do it!

I would even help from Boston, if there is something I could do from my office in Bridgewater, besides calling people (I HATE calling people!).

I'm an SU alumni, I've got a daughter there for 3 more years, so you have a couple of years .
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Old June 26th, 2017, 05:23   #26
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I think somebody should smack me in the forehead before I volunteer to organize a Fest in Syracuse.... NY State Fair is going on through Labor Day, tons of hotels
State Fair probably means the hotel rates are higher than normal already plus will be more of a challenge to book a suitable hotel for rooms and banquet facilities. Probably be cheaper to do it on weekend after Labor Day to avoid the holiday and State Fair - just a thought here...
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Old June 26th, 2017, 09:35   #27
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You lose a day then.....
I'm sure you are aware as a long time member of this forum that while the tradition is to hold the Fest on Labor Day weekend that is not set in stone and it can be moved to another date. I was merely pointing out that costs should be lower if not held on Labor Day weekend.
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Old June 26th, 2017, 12:02   #28
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One of the benefits of Syracuse is it's cheap. I did a couple quick searches for Labor Day weekend and rates for decent venues are "off the rack" <$125/night. I don't think the NYS Fair is a big seller for area hotels.
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Old June 26th, 2017, 17:09   #29
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I am very aware as a person who has attended all TDI Fests but 2 that it has only been held one or 2 times outside of Labor Day weekend and if it's one less day I will not attend....
Picky, picky, picky...
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Old June 26th, 2017, 17:24   #30
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Picky, picky, picky...
One day makes a big difference when you have people driving from long distances
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