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TDIFest 2008 Discussion about TDIFest 2008 that was held in Mason, OH on the Labour Day weekend (August 29th - August 31st, 2008) .

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Old July 11th, 2008, 13:36   #1
Growler
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Default Hotel Registration price ONLY GURANTEED untill 7/25/08 ARE YOU REGISTERED?!

Good people of TDI Club.

The agreed upon price for the hotel rooms is
only GUARANTEED until 7/25

Have you registered? if not YOU NEED TO!

there is only 2 weeks left before you lose your chance to get our group rate for the weekend!


King's Island Resort and Conference Center
5691 Kings Island Drive
Mason, Ohio 45040
Phone: (513) 398-0115
Fax: (513) 398-1095

Reservations: 1-800-727-3050
http://www.kingsislandresort.com

https://reservations.ihotelier.com/c...9&hotelID=4866

Register TODAY!
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Old July 11th, 2008, 14:41   #2
Silver02TDI
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Rooms at that same hotel are cheaper if you are booking through travelocity or expedia... Maybe our hosts could ask for a better group rate?
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Old July 11th, 2008, 17:29   #3
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In prior fests, a portion of the room price above the barest minimum has gone to providing Fred with a complimentary room. The organizers of past fests, and as a result each member that stayed at the host hotel and paid the group rate, paid for Fred's room so he didn't have to.
The vendor suites, the parking lot reservation, the car wash water, the room fees for the common meals and banquets at past fests have been deeply discounted, if not entirely free, in compensation for the few dollars per room group rate above the Shatner-Gnome price.
Yes, It might be possible to be cheaper, as could staying home that weekend. Send Fred the money you'd save through your own booking to add your support this site, or pay a buck or two extra and let the fest organizers do it in your name.
Remember, we aren't holding or attending a fest to support the hotel, we're doing it to raise money above the costs in order to provide Fred a pittance to lure him into continuing to host this site for a while longer.
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Old July 11th, 2008, 18:04   #4
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Quote:
Originally Posted by Lug_Nut
In prior fests, a portion of the room price above the barest minimum has gone to providing Fred with a complimentary room. The organizers of past fests, and as a result each member that stayed at the host hotel and paid the group rate, paid for Fred's room so he didn't have to.
The vendor suites, the parking lot reservation, the car wash water, the room fees for the common meals and banquets at past fests have been deeply discounted, if not entirely free, in compensation for the few dollars per room group rate above the Shatner-Gnome price.
Yes, It might be possible to be cheaper, as could staying home that weekend. Send Fred the money you'd save through your own booking to add your support this site, or pay a buck or two extra and let the fest organizers do it in your name.
Remember, we aren't holding or attending a fest to support the hotel, we're doing it to raise money above the costs in order to provide Fred a pittance to lure him into continuing to host this site for a while longer.
Your post implies that people that are grouping together to share rooms, staying elsewhere at other hotels, staying with family/friends, or at campgrounds, are not supporting the site (as much). If the registration costs do not cover all of the expenses, and the hotel bookings are in fact required, then that should be made transparent. Or better yet, registration fees should be modified to cover all of those expenses, so that everyone, including those coming for the day or not staying at the hotel with the group rate, can do their part to help out the club

Edit: PS I was only offering this info as a possible explanation for why the hotel has only seen 20 reservations... Didn't mean to offend...
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Last edited by Silver02TDI; July 11th, 2008 at 18:14.
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Old July 12th, 2008, 16:43   #5
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I took no offence.
Everyone needs to know that there is a BIG risk in deciding what to charge for fest fees. The registration fees do NOT cover all the expenses.
The meals and buffet charges are based on some minimum number of diners. Fewer than expected people sign up and the cost the hotel charges per person goes up, possibly above the charge the fest organizers asked. The shortfall comes out of the organizer's pockets.
Slow reservations at the group rate are a concern to whom-ever guaranteed the minimum room block. I know that the nearly $6,000 my own card guaranteed for a block of rooms for the Boston fest was a HUGE concern for my wife and I. Boston lucked out. Enough attendees stayed at the group rate that my personal guarantee to make up any shortfall wasn't needed.

The fees charged can't be so high as to dissuade attendance, yet not so low that the fest is a money loss. So far, most of the fests have turned a moderate profit which was then given to TDIClub. Any assistance that you and others can provide by being counted towards official fest event numbers is greatly appreciated.
Just keep in mind that booking your own room helps you only. Booking through the group rate helps all the Fred's community collectively.
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If the quantity of carbonic acid increases in geometric progression,
the augmentation of the temperature will increase nearly in arithmetic progression.

Svante Arrhenius 1896

Cogito ergo soy (I think, therefore: Biodiesel)
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Old July 17th, 2008, 10:24   #6
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Silver02TDI we recently became aware of the difference in pricing (prefered pricing indeed!!!) between the agreed TDIFest room rates and the travelocity/expedia rates and will be visting the hotel to find out if any fees can be changed since it is definately affecting our minimum rooms. We spent a lot of time up front negotiating room rates, conference room pricing, the amount of space used in the parking lot, etc with the hotel. At the time it was the best rate availible, we are working to find out what we can do to offset the costs since it looks like we wont make our minimum rooms.
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Old July 18th, 2008, 14:39   #7
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Haiku and I have a room reserved for us! so chock 1 more room up to meeting the quota!
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Old July 20th, 2008, 09:17   #8
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I signed up for a room as well.
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Old July 20th, 2008, 10:16   #9
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Quote:
Originally Posted by Zippy_car
Haiku and I have a room reserved for us! so chock 1 more room up to meeting the quota!
YO.........
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Old July 22nd, 2008, 12:28   #10
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Room booked ,Only 38 more days till Fest time.
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Old July 23rd, 2008, 04:54   #11
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I finally booked my room. I had been waiting for my vacation request to be aproved for the time off from work.
I still don't have the approval, but I'm coming anyway.
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If the quantity of carbonic acid increases in geometric progression,
the augmentation of the temperature will increase nearly in arithmetic progression.

Svante Arrhenius 1896

Cogito ergo soy (I think, therefore: Biodiesel)
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Old July 23rd, 2008, 05:20   #12
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The threesome's room is accounted for...

Perhaps we can trade roomies between Zippy & Haiku's room.
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Old July 23rd, 2008, 14:52   #13
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Quote:
Originally Posted by CoJoNEs
Silver02TDI we recently became aware of the difference in pricing (prefered pricing indeed!!!) between the agreed TDIFest room rates and the travelocity/expedia rates and will be visting the hotel to find out if any fees can be changed since it is definately affecting our minimum rooms. We spent a lot of time up front negotiating room rates, conference room pricing, the amount of space used in the parking lot, etc with the hotel. At the time it was the best rate availible, we are working to find out what we can do to offset the costs since it looks like we wont make our minimum rooms.
Anyone have any luck talking to the folks @ the hotel yet?
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Old July 23rd, 2008, 15:04   #14
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Quote:
Originally Posted by Hamsterdiesel
The threesome's room is accounted for...

Perhaps we can trade roomies between Zippy & Haiku's room.

YUM!!!!! I don't mind if we do!
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Old July 23rd, 2008, 16:50   #15
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Quote:
Originally Posted by BlueCTTDi
Anyone have any luck talking to the folks @ the hotel yet?
Bruce will be there friday, I was hoping to make it but work decided I needed a friday morning meeting.
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