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TDIFest 2009 Discussion about TDIFest 2009 coming to Washington, DC (Dulles)on the Labour Day weekend (September 4-6th, 2009) .

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Old January 20th, 2009, 15:21   #1
VeeDubTDI
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Arrow Hotel Reservations -- Dulles Hyatt

Folks, here it is!!

The hotel is accepting reservations now. Our rate is $99/night and includes high-speed WiFi (a $10/night value). After a 5% sales tax and a 4% room occupancy tax, you can expect to pay $107.91 per night. The rooms are very spacious and well equipped. The beds are some of the most comfortable I've been in, and the hotel in general is very impressive.

Check it out @ http://dulles.hyatt.com ... there's a 3D tour of the rooms, pictures, and descriptions of all of the amenities that are available to us.

You MUST make reservations by phone! Ask for the reservations desk and tell them that you are with TDI Club. The phone number is 703.713.1234

Feel free to call up the Hyatt and reserve your room. The $99/night rates are available for Thursday night (September 3nd) through Monday night (September 7th... checkout Date, Tuesday, September 8th) (a day before and a day after the Fest) in case you want to arrive early and/or stay late to see the sights and explore the area. Be sure to request two double beds or a king bed! All rooms are Hyatt Executive Suites.

I would recommend asking for a room on the back side of the hotel, as these rooms provide a gorgeous view of Dulles Airport's runways, fields, and woods. Don't worry, the windows are triple-pane glass and you can't hear any noise from the airport. If they don't have any rooms available on the back side of the hotel, the front side also has a very nice view.

Please post in this thread if you have any questions if you have any questions related to the hotel. Also, please post when you have made your room reservations. This will help me keep track of how many rooms we have booked at a glance without having to harass the fine folks at the hotel.

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Old January 20th, 2009, 15:43   #2
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Lightbulb Hotel Room Registration List

This is just to help myself and the other organizers keep track of what's going on. It will also keep you all up to date on what's going on in terms of hotel registration numbers.

Confirmed & All Squared Away!
  • (AA) Lex4TDI4Life: 2 nights
  • (AB) Growler: 3 nights
  • (BB) paramedick: 4 nights
  • (KB) whitetdi05 & Ecodean: 3 nights
  • (JB) BioBea05TDI: 2 nights
  • (JB) mrvermin: 3 nights
  • (JB) Lug Nut: 3 nights
  • (RB) veggiemobile: 2 nights
  • (AC) kromicacid: 2 nights
  • (BC) BillCullen: 2 nights
  • (JD) jasonTDI: 4 nights
  • (JD) BLAST_3: 3 nights
  • (GD) Torque_Delight & dieseleux: 4 nights
  • (LE) VeeDubTDI & compu_85: 5 nights
  • (CF) Carl Ulli: 3 nights
  • (DF) jettafock: 3 nights
  • (SF) Zippy Car: 3 nights
  • (TF) red golf tdi: 5 nights
  • (EG) dieselvet: 4 nights
  • (SG) drdsl: 3 nights
  • (WG) TheGrove: 3 nights
  • (CH) mrchill: 4 nights
  • (MH) BlueCTTDI: 4 nights
  • (JH) Sprocket: 4 nights
  • (RH) carnotgas: 4 nights
  • (BJ) oilhammer: 3 nights
  • (CJ) referencedesign: 2 nights
  • (AK) BleachedBora: 5 night
  • (AK) sootwagen: 3 nights
  • (BK) BKmetz: 5 nights
  • (GL) LanduytG: 2 nights
  • (WL) wagonater: 2 nights
  • (FM) LiLredTDI: 2 nights
  • (RM) rme: 4 nights
  • (TM) THM3362: 5 nights
  • (CN) canast: 5 nights
  • (RO) SilverRich: 2 nights
  • (CP) airwolf: 4 nights
  • (JP) jstn: 2 nights
  • (BS) ben stevens: 3 nights
  • (DS) Davo: 5 nights
  • (FS) TeDeEye1: 5 nights
  • (JS) xtrooper89: 1 night
  • (MS) GeoBarrel: 2 nights
  • (PS) PeterV, Hamsterdiesel, tomo366: 3 nights
  • (CV) Jetter_Sprinta: 4 nights
  • (FV) VW Derf: 4 nights
  • (WW) SnowCub: 4 nights
  • (RW) vikingrob: 4 nights
Pending Confirmation from the Hyatt:
  • arne487: 2 nights
  • Leo819: 2 nights
Hotel Reservations without TDIFest Registrations:
  • L. Ruiz: 3 nights
  • G. Yamaguchi: 3 nights
If your name is on the red list, please identify yourself and make sure that you are registered for TDIFest. All hotel reservations are matched up to TDIFest Registrations... if you're staying at the hotel, you need to be registered for Fest.

If you have reserved a hotel room and your name is not on the above list, then you need to contact the hotel and make sure that they know that you're part of TDIClub.
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Old January 20th, 2009, 15:57   #3
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My reservation has been made for arrival on Thursday and departing on Monday.

Now, I just need to get reservations made in the area between South Bend and Cleveland. If I start out early evening on Tuesday and drive all night, I have gone halfway across Ohio on the first day (from the 2006 Fest) and the rest on the second day. If I take the extended first day on Wednesday, I can get to around Sandusky, OH (exit 118 on the Ohio Turnpike) by 11:30am EDT after leaving at about 8pm CDT on Tuesday, then depart from Sandusky about 6am EDT on Thursday and arrive at Hyatt IAD by about 3pm EDT.

Another plan that I have fleshed out calls for me to cross into Wisconsin at about 5am CDT on Wednesday, stop for the night near Sturgis, MI (just off exit 121 on the Indiana Toll Road) at about 5pm EDT, and start Thursday at about 8:30am EDT from Sturgis to reach the hotel about 8pm EDT.

My planned route (in general) upon crossing into Wisconsin: I-94 east to Madison, I-90 to Schaumburg, I-290 and the Tri-state Tollway around Chicago, 80-94 to the Indiana Toll Road, then east on the Indiana Toll Road, Ohio Turnpike, and Pennsylvania Turnpike to Breezewood, then I-70 to Frederick, then south on I-270 to the Capital Beltway, counterclokwise on the outer loop, and then west on the Dulles Toll Road to the hotel.
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Old January 20th, 2009, 16:08   #4
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Quote:
Originally Posted by vikingrob
My planned route (in general) upon crossing into Wisconsin: I-94 east to Madison, I-90 to Schaumburg, I-290 and the Tri-state Tollway around Chicago, 80-94 to the Indiana Toll Road, then east on the Indiana Toll Road, Ohio Turnpike, and Pennsylvania Turnpike to Breezewood, then I-70 to Frederick, then south on I-270 to the Capital Beltway, counterclokwise on the outer loop, and then west on the Dulles Toll Road to the hotel.
Sounds like the best route to me... at least from Ohio to VA (that's the way I go from DC to Michigan several times per year). Can't help you with a place to stay at the half way point though... maybe a cheap little motel somewhere on the Ohio Turnpike or just inside Michigan (Exit 64). You should be able to find something in the neighborhood of $40/night.
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Old January 20th, 2009, 16:51   #5
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Quote:
Originally Posted by vikingrob
My planned route (in general) upon crossing into Wisconsin: I-94 east to Madison, I-90 to Schaumburg, I-290 and the Tri-state Tollway around Chicago, 80-94 to the Indiana Toll Road, then east on the Indiana Toll Road, Ohio Turnpike, and Pennsylvania Turnpike to Breezewood, then I-70 to Frederick, then south on I-270 to the Capital Beltway, counterclokwise on the outer loop, and then west on the Dulles Toll Road to the hotel.
As VeeDubTDI said very good route. If you want a more scenic route you could take I-70 from Breezewood to Hancock MD, south on US-522 to Winchester then VA route 7 from Winchester to Dulles.

Whichever works best!
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Old January 20th, 2009, 16:53   #6
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Hi! When can we book our Dulles hotel reservations over the internet?
It's much easier! Thanks for all your work!
Kristina
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Old January 20th, 2009, 17:22   #7
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Check in Thursday eve.

Check out Tuesday morning.

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Old January 20th, 2009, 20:18   #8
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Default Internet Registration

Quote:
Originally Posted by whitetdi05
Hi! When can we book our Dulles hotel reservations over the internet?
It's much easier! Thanks for all your work!
Kristina
Kristina, there will not be online hotel registration for this Fest. You will need to call the hotel. Sorry if this is an inconvenience.

If this turns out to be a significant problem, I'll see if there's a way I can work around this, or at least get you an 800 number to call. Are you worried about the long distance charges, or do you just prefer doing it online? The hotel prefers people to call so that we can make sure you get exactly what you want and there is no confusion at the time of check-in.
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Old January 20th, 2009, 22:13   #9
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alright already dub, quit b!tching at me, I'm posting.

checkin Thursday, checkout Monday. reserved.
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Old January 21st, 2009, 12:34   #10
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When will a tentative schedule of events be up, so I know when to get there or when to book my hotel.

I have to spend a day driving, so I want to optimize my time there.
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Old January 21st, 2009, 13:08   #11
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The schedule of events will be similar to that of previous Fests. There will be a meet and greet on Friday evening at or around 7:00pm. I'm sure a bunch of us will go out to dinner on Friday night, and sit around at talk about cars.

Saturday will be a breakfast buffet in the ballroom with speaker sessions about technical subjects related to our cars. Saturday afternoon will be vendor displays in the parking lot, lunch on your own, some sort of a group drive, possibly an event at VWoA's headquarters, dinner on your own, movie night, and a number of other activities.

Sunday morning is breakfast on your own. The afternoon will be the show and shine and judging of peoples cars, and more vendor displays. Sunday evening will be the banquet in the ballroom as well as the auction.

We encourage most people to arrive at the hotel on Friday afternoon or evening (depending on what you can work into your schedule). This will allow you to get checked into the hotel and get yourself comfortable, and then get to know everyone at the Meet & Greet. We will have snacks at the Meet & Greet and the hotel will have a cash bar. Saturday and Sunday are the two big days, and there will be lots of activities. Most people will be checking out on Monday morning.

If you wish to travel around and see the sights (historical landmarks, world renowned museums, the city, and nightlife), we recommend that you arrive a day early and or stay a day late. There is so much to see, and we have so many things planned for the weekend, that you probably won't get much of a chance to do this during the weekend.

So, to summarize... most people who are coming just for Fest will check in on Friday night and check out on Monday morning. Those wishing to experience some of the local attractions are encouraged to arrive on Thursday night and/or check out on Tuesday morning.

I will be posting a detailed list of the local attractions and entertainment soon. Keep an eye out for a new thread with all of the info.
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Old January 26th, 2009, 13:53   #12
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Any chance these room rates will drop due to the economy? I just got back from Veas a couple weeks ago and the prices out there were droping almost daily.
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Old January 26th, 2009, 14:38   #13
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Originally Posted by TeDeEye1
Any chance these room rates will drop due to the economy? I just got back from Veas a couple weeks ago and the prices out there were droping almost daily.
We'll have to see as we get closer. Who knows where we'll be 6 months from now. $99/night is already dirt cheap for the Hyatt. They regularly charge somewhere in the neighborhood of $209/night.
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Old January 27th, 2009, 09:21   #14
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Quote:
Originally Posted by VeeDubTDI
We'll have to see as we get closer. Who knows where we'll be 6 months from now. $99/night is already dirt cheap for the Hyatt. They regularly charge somewhere in the neighborhood of $209/night.
Understood :-) I'm juat a cheapskate
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Old January 27th, 2009, 09:25   #15
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Understood :-) I'm juat a cheapskate
Understood. Would you have posted that if the price was $69.99/night?
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