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Future TDIFests Discussions about future TDIfests

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Old October 11th, 2017, 15:04   #136
Lightflyer1
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Another

http://canyonoftheeagles.com/

https://www.google.com/maps/place/Ca...98.43436?hl=en
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Old October 11th, 2017, 20:38   #137
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Lightflyer1: Now that's a nice location.

As tomo366 said, the Dorr County location was about as perfect a setting and place to have a group meeting of a bunch of gearheads that you could find.
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Old October 12th, 2017, 08:09   #138
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Here is another closer to Austin and in the San Antonio/Austin corridor.

https://www.tbarmcamps.org/retreats

Many different kinds of rooms available (bunkhouse, hotel, cabins) starting around $115 a night. Only drawback I see is all food/drinks onsite must be provided by them.
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Old October 12th, 2017, 11:50   #139
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Quote:
Originally Posted by Lightflyer1 View Post
...Only drawback I see is all food/drinks onsite must be provided by them.
That's how it has been at the Fests I've attended. The venue's catering service provides the three group meals - Meet & Greet, Guest Speaker Breakfast, and Awards Banquet. You're on your own for all other meals.
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Old October 14th, 2017, 07:18   #140
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Default Thoughts about various event formats

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That's how it has been at the Fests I've attended. The venue's catering service provides the three group meals - Meet & Greet, Guest Speaker Breakfast, and Awards Banquet. You're on your own for all other meals.
Most venues will offer you complimentary meeting rooms if you book catering with them. If you don't book catering, expect to pay for your meeting rooms. Also, most hotels do not allow off-site food to be brought in and served to guests. Andrew was sneaky last year and did it anyway ... fortunately the hotel owner didn't notice or at least didn't mind.

Having non-hotel food is always nice, but it's a balancing act to offer that sort of thing while maintaining a location that is conducive to the activities and accommodations that organizers want to offer.

Some other ideas that have been discussed over the years include hosting TDIFest at a vacant car dealership. It has been suggested that we could rent one of these out but insurance options start to get limited (and expensive) if you look into it further.

I think most people are open to new ideas, but they all have to be vetted and the budget calculated to see what is viable and what isn't.

Another thing to consider is alternative lodging arrangements. AirBnBs and VRBOs are very attractive, but all hotel contracts have a negotiated number of room-nights that must be met. If the negotiated number isn't met, the group is responsible for attrition charges (fees for falling short of your targets). These types of vacation rentals can quickly erode the room totals, making it difficult to meet targets. If a lot of attendees want to explore these types of alternative lodging arrangements, the event organizers must negotiate their numbers accordingly. For example, a large vacation rental can easily eat up 15 room-nights that would otherwise go to the hotel. If your contract is for 150 room-nights (50 hotel rooms multiplied by 3 nights), that one house can result in a shortfall of 10%.
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Old October 17th, 2017, 11:45   #141
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AUSTIN CREW REPORTING IN
Someone email me(hi2uall@gmail.com), I rarely check the forums

3 words: Lime Creek Road

Do any of yall from here know anything about renting the berger activity center? Massive parking lot, relatively near a lot of hotels and motels(dont stay at the texas inn or the sands motel, extended stay is 5 min down the road and has a lot of grass available for parking)

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Old October 21st, 2017, 19:52   #142
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I'm in PA, I was part of the 2006 fest, I'm willing to volunteer. My wife and I have family friends in Leander.
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